Last updated:2014.7.3.

FAQ

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Tag Search(NSSS:DDBJ Nucleotide Sequence Submission System , MSS:Mass Submission System)

FAQs 22 : Tag = update
Though I am not the original submitter of the sequence data, can I correct an error in the data? update

In principle, DDBJ only accepts updating requests from the original submitter of the entry except reference update. Therefore, if you are not the submitter you will need authorization from the submitter before making requests for the entry.
DDBJ can forward your comments and suggestions to the submitter.
Please contact us via Inquiry to the sequence submitters (submitted to DDBJ).

Last Updated:July 3, 2014
Before the hold date, how can we confirm contents of the data? update

We only accept this kind of request from the original submitter of the entry.
Please contact us from contact form by selecting the item, "Updating Submitted Data" with accession numbers.

Last Updated:July 3, 2014
Can we update submitted data with DDBJ Nucleotide Sequence Submission System? NSSS update

Since DDBJ Nucleotide Sequence Submission System can be only used for new submissions, you can not update submitted data with the system.
For update, see Data Updates/Corrections.

Last Updated:June 9, 2014
Lost correspondence of sequence data submitted as "Hold-Until-Published" status update

Please contact us from contact form by selecting the item, "Updating Submitted Data" with following items;

  • E-mail address of contact person
  • Accession numbers or EntryIDs

We will reply with contents of your data.

Last Updated:July 3, 2014
When our paper was published, what should I do? update

See the relevant item in Data Updates/Corrections and contact us from this form with "Our paper was published" in [Subject].

Last Updated:July 2, 2014
When our paper was accepted, what should I do? update

See the relevant item in Data Updates/Corrections and contact us from this form with "Our paper was accepted" in [Subject].

Last Updated:July 2, 2014
How to postpone the hold date? update

See the relevant item in Data Updates/Corrections and contact us from this form by selecting "Change the hold-date" in [Subject].

Last Updated:July 3, 2014
How to change the contact person, belonging, institution, etc.. update

See the relevant item in Data Updates/Corrections and contact us from this form with "Change the contact person, belonging, institution, etc.." in [Subject].

Last Updated:July 2, 2014
How to update our sequence? update

See the relevant item in Data Updates/Corrections and mail to us with data.

Last Updated:June 10, 2014
How to update many entries with a number of corrections? update

See the relevant item in Data Updates/Corrections and mail to us with data.

Last Updated:June 10, 2014
Can I confirm previous version of the sequence data? getentry search update

Previous versions of sequence data are available by using getentry webAPI.

See gethistory on getentry HELP.

Last Updated:June 25, 2014
On the process of submission of a paper to a journal, we have to show the referee our nucleotide sequence submitted as "Hold-Until-Published" status... update

DDBJ does not provide any procedure for a limited disclosure by the passwor authentication or else.
See the relevant item in Data Updates/Corrections.

Last Updated:June 10, 2014
When updating published sequence data, can I hold updated version in the mean time? update

DDBJ does not accept any reservation for updating sequence data.
Therefore, in case of updating published data, the data will be immediately re-distributed after update.

Please select either of following ways.

  • In this time, canceling the request for update, when you can publish updated data, contact us again.
  • Submit the updated data as a new data with hold date. When the new data is published, the accession number of the old data will become a secondary accession number for the new data.
    # Please inform us during submitting the new data to link it to the old data.
Reference
Last Updated:June 13, 2014
How to restore the released data to private? update

In principle, DDBJ can not restore any published data.
See the relevant item in Data Updates/Corrections and consider how to treat the data.
See also following item about access restriction.

References
Why is the retracted data still available?
Last Updated:June 13, 2014
How to delete my data? submission update

In principle, we can delete only the sequence data that have not yet been publicized.
See the relevant item in Data Updates/Corrections and mail to us with data.
Just for information, we can restrict access to your sequence data that have been publicized, if the conditions are right. See also the following item.

Reference
How to restore the released data to private?
Why is the retracted data still available?
Last Updated:July 18, 2014
Should we send offprint related to our sequence data? submission update

Generally, DDBJ do not need any offprint to process your data.
Occasionally, DDBJ may contact the submitter of sequence data to ask sending an offprint, if necessary.

Last Updated:June 18, 2014
I lost my accession number submission update

If you have specific ID for your data other than accession number, such as EntryID or any, contact us from contact form by selecting the item, "Updating Submitted Data", with ID and E-mail address of contact person.
In case of uncertain, tell us following items as far as you know, then we will search your data.

  • Your name
  • Your affiliation at the time of submission
  • Your current affiliation
  • Your mail address at the time of submission
  • Your current mail address
  • The date, month and/or year, when you submit your data
  • Tool that you used to submit your sequence
  • Your sequence(s) (if many, just a few representatives)
  • Biological feature of your sequence

When we can not find your data, we will ask you to submit your data as new one.

Last Updated:July 3, 2014
I like to hold my sequence data until related paper publication, shoud l specify the hold date? submission update

The hold date is required if you hold the data until your paper publication. So, please specify the date.
Though DDBJ does not restrict the date, we strongly recommend to specify the date within two years.
If not specified, the data will be published, immediately.

After data submission, you can change the hold date as needed.
See the relevant item in Data Updates/Corrections and contact us from this form by selecting "Change the hold-date" in [Subject].

How to postpone the hold date?

Last Updated:July 3, 2014
After the specified hold date, I can not find my sequence data. search update

We will check and support it.
Please contact us from contact form by selecting the item, "Updating Submitted Data" with accession numbers.

See Principle of "Hold-Until-Published" data release.
If your data was submitted before 1998, it might be still unpublished after hold date.

If the information of contact person is old or invalid, we may be unable to acknowledge publication of the data or any other important announcement.
See the relevant item in Data Updates/Corrections and contact us from this form to send request by selecting the subject, "Change the contact person, belonging, institution, etc..".

Last Updated:July 3, 2014
When the data submitted with hold date is published, is there any announcement from DDBJ? submission update

If you set the hold date for your data, the data will be published according to Principle of “Hold-Until-Published” data release.
After setting to publish the data, the mail with "[DDBJ] Publicized your data" in its subject is sent to contact person.
So, Do not block E-mails from DDBJ.

If the information of contact person is old or invalid, we may be unable to acknowledge publication of your data or any other important announcement.
See the relevant item in Data Updates/Corrections and contact us from this form to send request by selecting the subject, "Change the contact person, belonging, institution, etc..".

Last Updated:July 3, 2014
How to restore the released data to private? submission update

In principle, you cannot remove your sequence data from DDBJ retrieval system, if it has already been open to the public.

See the relevant item in Data Updates/Corrections and "Why is the retracted data still available?".

Last Updated:July 3, 2014
What is secondary accession number? format search submission update

INSD; International Nucleotide Sequence Database are composed of DDBJ, ENA and NCBI, and collect experimentally determined nucleotide sequence data.
A unique accession number issued by INSD for each submitted sequence data is defined as the INSD accession number.
On DDBJ flat file, the accession number is described in ACCESSION line.

If multiple entries are united to an entry, or if an entry is extensively modified after the submission, the responsible data banks may assign a new accession number to it. In these cases, the new accession number is called the primary accession number, and the old accession number(s) is/are called the secondary accession number(s).

In the flat file, the primary accession number is indicated first, then the secondary accession number(s) follows.

example
ACCESSION   AB999999 AB888888 AB777777
AB999999 -- primary accession number
AB888888 AB777777 -- secondary accession number

You can find the same updated entry with both the primary and the secondary accession numbers, in general.
However, if the old entry with secondary accession number has previously been open to the public, the old one is not removed. So, you can find the old record by getentry.

References
getentry HELP
INSDC Status Document: Replaced
Why is the retracted data still available?
Last Updated:July 7, 2014
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