Submit microarray experiment

GEA submission flow

1. Obtain a submission account

• Create a D-way submission account.
• To enable GEA submission, register a public key and a center name to your account.

2. Register a BioProject and BioSample(s)

BioProject

• A description of the reseach effort.

BioSample

• A description of biologically or physically unique samples used to generate experimental data.

metadata can be submitted as a tab-delimited text file.

3. Upload raw and processed data files

• Upload raw and processed data files into the GEA submission directory.
• [Optional] When an array design is not available in ArrayExpress/GEA, upload an array design file into the GEA submission directory along with data files.

4. Select a BioProject and BioSample(s)

• Select a registed BioProject for the GEA submission.
• Select registed BioSample(s) for the GEA submission. Majority of GEA submissions require more than one sample.

5. Prepare IDF and SDRF

IDF

• The IDF (Investigation Description Format) file is used to give an overview of the experiment, including the experimental design, protocols and publication information.

SDRF

• The SDRF (Sample and Data Relationship Format) describes the sample characteristics and the relationship between samples, arrays, data files etc.
• SDRF template is generated from selected BioProject and BioSample(s). Enter additional information.

6. Submit IDF, SDRF and validate data files

• After submitting IDF and SDRF in the submission web system, validation of the uploaded data files will automatically begin.
• The submission passed validation will be reviewed.

Pre-submission checklist

Microarray experiment submission

Create a new submission

Login the D-way (https://trace.ddbj.nig.ac.jp/D-way) and the top page is displayed. Move to the GEA submission site from the “GEA” menu at the top.

Create a new microarray experiment submission by selecting “Microarray” and clicking the [New submission]. At the same time, in the DDBJ file server (ftp-private.ddbj.nig.ac.jp), a corresponding subdirectory is created under the submitter’s GEA upload directory. Upload data files to this subdirectory.

List of submission status is as follows. The GEA team reviews submission whose status is in “submission_validated” or “data_error”.

List of submission status

Upload raw and processed data files

Submission

Set the hold date within four years or choose immediate release when processed. Submitters’ name and affiliation will be public but e-mail address will not be disclosed.

BioProject

Select a submitted project registered in your account. If a BioProject is not registered, please go to the BioProject submission site and submit a project.

To use a project obtained in the other account, please contact GEA team.

BioSample

Select submitted BioSamples registered in your account. If BioSamples are not registered, please go to the BioSample submission site and submit samples.

To use samples obtained in the other account, please contact GEA team.

IDF

Enter information for IDF (Investigation Description Format).

Example IDF

• Protocol: Pre-checked protocols are mandatory.
• Publication: Describe associated publications by PubMed ID or DOI. For unpublished manuscript, please inform us the publication ID after assignment.
• Array Design: When an array design is available in ArrayExpress/GEA, enter an array design accession number “A-XXXX-n”. When an array design is not available, register a new array design by uploading an array design file into the GEA submission directory.
• Data File Type: Raw and processed data files are required for microarray experiment submission. We strongly recommend to submitting raw and processed data file per sample. Accepted Data Files Formats for microarray experiment.

SDRF

Enter information for SDRF (Sample and Data Relationship Format).

Example SDRF

Auto-filled fields.

• Name columns and attribute columns for Source Name: Generated from BioSamples.
• SDRF rows: 1 row for 1 BioSample.
• Protocols: Protocols described in IDF are inserted to appropriate positions of SDRF with temporary protocol IDs (e.g., ESUB000350_Protocol_1)
• Technology Type: “array assay” for microarray submission.
• Array Design REF: array design accession or filename described in IDF.

Enter required fields by overwriting <Required: fill in the content> tags.

Fields you need to add.

• Material Type: Enter controlled terms.
  • total RNA
  • polyA RNA
  • cytoplasmic RNA
  • nuclear RNA
  • genomic DNA
  • protein
  • other
• Label: Enter label compounds used to label the extracted molecule such as biotin, Cy3 and Cy5.
• Array Data File and Comment[Array Data File md5]: Enter filename and md5 checksum pair for each raw data file.
• Derived Array Data File and Comment[Derived Array Data File md5]: Enter filename and md5 checksum pair for each processed data file.
• A list of filename and its md5 checksum (output of md5sum command) can be provided as a file <GEA submission ID>.md5 (e.g., ESUB000001.md5) (when the checksum values are provided in both SDRF and .md5 file, those in the .md5 are used).
• Factor Value[enter experiment factor name here]: A user-defined name for each experimental factor studied by the experiment. These experimental factors represent the variables within the investigation (e.g. growth condition, genotype, organism part). The actual values of these variables will be listed in the “Factor Value []” columns. Example:
  • Factor Value[strain]
  • AT76
  • KU-2003
  • KU-PI499262

Select the entered SDRF file and continue.

Overview and submit

You can download the IDF and SDRF files and check them. When correction is necessary, go back to the previous tab and corrent metadata.

Submit the IDF and SDRF metadata by clicking the “Submit” button.

Validation

When data files described in the IDF and SDRF are not found in the submission directory, an error message “Data file is not uploaded” is shown and the submission is aborted.

The validator checks submitted IDF and SDRF files according to the validation rules and gives warning and error messages. Errors need to be resolved for submission.

Accession number

GEA accession numbers are issued to completed GEA experiment.

You can allow reviewers access to private records by communicating a reviewer accesss token.

Update submission

Update in each database

Withdraw archived objects

To withdrawing archived Experiment, please contact us.

Supplement: MD5

MD5 (Message Digest Algorithm 5) is a hash function which calculates a hash value (MD5 number, 32-digit numbers and letters) of a given file. Because the MD5 number of the damaged file is distinct from the original one, we can check whether the transferred file is intact or not by comparing the numbers before and after the file transfer.

$ md5sum file1 file2
9F6E6800CFAE7749EB6C486619254B9C file1
B636E0063E29709B6082F324C76D0911 file2

$ md5 file1 file2
9F6E6800CFAE7749EB6C486619254B9C file1
B636E0063E29709B6082F324C76D0911 file2